Let's get your company up and running — one simple step at a time.
A friendly, click-by-click guide to Verdeshell HRMS. No technical knowledge needed — if you can fill in a form, you can do this. New here? Start with Set up (Parts 1–3, in order). Already running? Jump to Everyday use or look up any screen under Every section.
? How to use this guide
- 1Work top to bottom — Part 1 (Settings) comes first because everything else builds on it.
- 2Every step names exactly where to click, using the app's own menu names.
- 3Some steps are marked optional — skip them if that feature isn't for you.
✓ Before you begin
- ✓You're signed in as the company administrator.
- ✓Have your company details handy — address, tax numbers.
- ✓A list of your team and their work emails for Part 2.
Set up · do these in order the first time
Part 1 · Settings
Company details, plan, branding, offices, structure, attendance, leave, expense and payroll rules.
12 stepsPart 2 · Your organisation
Cost centres and projects, adding people, bulk import, roles and salaries.
5 stepsPart 3 · Go live
Your first payroll from start to release, your team's first days, and a go-live checklist.
2 steps + checklistEveryday use
Part 5 · Every section explained — pick any screen
HR — people & organisation
All Employees
Everyone on the books, in one searchable list. This is also where you add new people.
HR › Employees › All EmployeesThe employee profile
One page per person, split into tabs. You edit it one section at a time.
HR › Employees › All Employees › click a personProbation
Decide, for each new joiner, whether they pass probation or need more time.
HR › Employees › All Employees › person › OverviewDepartments
A picture of your departments and who heads each one.
HR › Employees › DepartmentsDesignations
The job titles people can hold, each optionally tied to a level in your hierarchy.
HR › Employees › DesignationsHierarchy
Who reports to whom, shown as a tree, a chart or a list.
HR › Employees › HierarchyResponsibilities
Who approves for each department, cost centre and the company — and who looks after whom.
Settings › ResponsibilitiesOnboarding
Make sure laptops, paperwork and introductions actually happen in a new joiner's first days.
HR › OnboardingOffboarding
Resignations and exits from approval through clearance, exit interview, letters and final settlement.
HR › OffboardingClearances
One board showing every exit that's in clearance, and which department is holding it up.
HR › ClearancesAlumni
Former employees, whether you'd hire them again, and how to reach them.
HR › AlumniAnalytics
Exit numbers and trends in one place.
HR › AnalyticsTalent
Performance
Set review periods, let people set goals, get them approved and record progress, rate performance and support anyone who's struggling.
Talent › PerformanceRecruitment
Post your open roles and move each candidate from application to hire.
Talent › RecruitmentTraining
Run training programmes, assign them to people, and let employees take animated courses with an exam.
Talent › TrainingTime & attendance
Attendance
Your daily record, fixing missed punches, and the approvals queue for managers.
Time & Attendance › AttendanceAttendance rules
The rules that turn check-in times into a day's status, and decide what a short day costs.
Settings › Time & Leave › AttendanceShifts & weekly offs
When each person's day starts and ends, and which days of the week they have off.
Settings › Time & Leave › ShiftsOvertime
Extra hours are always recorded. They are only paid if your company switches overtime pay on, and someone checks them before payroll.
Settings › Time & Leave › AttendanceOn Duty
What someone gets for working a day they would normally have off: a comp-off, extra pay, or nothing.
Settings › Time & Leave › Rest-Day WorkHolidays
Your company's holiday list, per office, plus optional holidays people pick themselves.
Settings › Time & Leave › HolidaysMobile Check-in
Draw a circle around each office or site, and decide who may check in there.
Settings › Company › Mobile Check-inLeave
Apply for leave, see what's left, and cash out eligible leave.
Time & Attendance › LeaveLeave types, balances & comp-off
Which kinds of leave exist, how many days people get, and how to bring in balances from your old system.
Settings › Time & Leave › Leave TypesTimesheets
Weekly hours against projects and activities, sent to a manager for approval.
Time & Attendance › TimesheetsApprovals
Everything waiting for your yes or no, in one place.
Time & Attendance › ApprovalsDevices
Connect the machines at your door so their punches land in attendance automatically.
Time & Attendance › DevicesPayroll
Payroll Runs
Work out the month's salaries, get them approved, pay the bank and publish payslips.
Payroll › Payroll › Payroll RunsOpening Income Tax
Tell payroll what you already paid and deducted this year, so tax isn't deducted twice.
Payroll › Payroll › Opening Income TaxSalary
Decide how pay is split, give each person a salary, and change it with an approval.
Payroll › Payroll › SalaryPayroll inputs
Incentives, bonuses, variable pay, reimbursements and deductions, each with its own approval.
Payroll › Payroll › Payroll inputsPayroll Approvals
Approve or reject the payroll inputs where your level is next.
Payroll › Payroll › Payroll ApprovalsTax Review
Approve what employees claim for tax savings, so payroll deducts the right income tax.
Payroll › Payroll › Tax ReviewForm 16
Create each employee's Form 16 for a finished financial year and hand it to them.
Payroll › Payroll › Form 16Form 12BA
Record perks like a company car or accommodation, so they're taxed and printed with Form 16.
Payroll › Payroll › Form 12BAForm 24Q
Record the tax you deposited and export the return file for your filing software.
Payroll › Payroll › Form 24QFinal Settlements
Work out, approve and pay the full & final settlement for people who are leaving.
Payroll › Final SettlementsStatutory
The government contribution rates payroll applies, set per country.
Payroll › StatutoryOperations
Projects
Keep a list of your projects and put people on them, with how much of their time each one takes.
Operations › Projects › All ProjectsCost Centers
Group projects and spending into finance buckets, and link each bucket to a department.
Operations › Projects › Cost CentersTravel
Raise a travel request with the plan and budget, get it approved, then claim the costs.
Operations › TravelExpenses
Check your team's expense claims, approve the right amount, and record when they've been paid.
Operations › ExpensesContractors
Keep your non-payroll workforce in one place: who they are, what they charge, what they've billed and what you've paid.
Operations › Contractors › OrganizationsBulk Import
Fill in a template, check it, and load hundreds of rows in one go instead of typing them one by one.
Operations › Bulk ImportWorkflows
Decide who approves leave, attendance, travel, timesheets, exits and optional holidays, and in what order.
Operations › WorkflowsDelegations
Let a colleague approve on your behalf for set dates.
Operations › DelegationsInsights & compliance
Reports
Pick a report, set the period, and download it as CSV, Excel or PDF.
Insights & Compliance › ReportsAnalytics
Headline numbers and trend charts for headcount, attrition, payroll cost and leave.
Insights & Compliance › AnalyticsBudget Allocation
Give each department a budget for the year or a quarter, and compare it with what was actually spent.
Insights & Compliance › Budget AllocationForecast
Try "what if" scenarios — a pay rise, people leaving, new hires — and see the cost against your budget.
Insights & Compliance › ForecastCompliance
Publish company policies, see who has acknowledged them, and give everyone a safe way to raise a complaint.
Insights & Compliance › ComplianceAudit Logs
A permanent record of sign-ins and important changes across your company's account.
Insights & Compliance › Audit LogsSystem
Notifications
The full history behind the bell icon.
System › NotificationsNotif. Preferences
Turn email and phone alerts on or off, event by event.
System › Notif. PreferencesLetter Templates
Write a letter once with fill-in fields, then issue it to any employee as a PDF.
System › Letter TemplatesBilling
See what you pay, how many employee seats you're using, renew, and change plans.
System › BillingAccess & Roles
Give people roles, and see exactly what each role allows.
System › Access & Roles